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What we do

Invoicing and tax

The document is the last thing your customer gets and the first thing your accountant asks for. It is issued from what you actually made. You never retype it from anywhere.

What you do by hand because there is no other way

  • You type the invoice out by hand from whatever you have just shipped.
  • For an order going abroad you go looking for whether VAT is charged or not.
  • Your accountant wants the month's documents and you send them a folder of PDFs.

What it looks like afterwards

  • The document comes from a finished order, not from your memory.
  • You invoice a foreign order without searching through regulations.
  • Your accountant gets data, not a folder of PDFs.

Documents

Three series, one source. Numbers already issued are never renumbered.

  • You number it your way

    You set the format of order and invoice numbers, and each kind of document has its own series.

  • Pro-forma, invoice, credit note

    Pro-forma before payment, a tax document after it, a credit note when money goes back.

  • The company ID fills the rest in

    Type the eight-digit Czech company ID (IČO) and the name, VAT ID and registered address fill in from the Czech business register (ARES).

  • Documents and emails your wayfrom Pro up

    You adapt the invoice and email templates to suit you, logo and wording included. A small Forgmatic credit stays on them.

  • No trace of us at allfrom Enterprise up

    Documents and emails carry only your brand. Not a line about us.

Number series settings for orders and invoices, with a preview of the number.

Tax

The document adds the legal references itself. You say which regime you sell under.

  • The rate follows the country of delivery

    You keep your own rate for every country you deliver to, and each order picks it up by itself.

  • To an EU business without VAT

    For a company in another EU country with a valid VAT ID no tax is charged, and the document says why. Domestic reverse charge (for construction work, say) is not supported. Issue those invoices in your accounting software.

  • Selling to consumers in the EU

    Once you pass the OSS threshold, a private customer in another EU country is charged their own country's rate. EU sales are added up for you.

  • VAT ID check in the EU register

    An EU company's VAT ID is checked in the VIES register. You find out it is invalid before you issue the document.

  • Your accounting currency is set once

    Your books are kept in it and every amount is stored in it. One currency across documents means nothing gets recalculated backwards.

VAT settings: VAT registration, VAT ID and rates per country.

Handing it to your accountant

  • Export for your accountant (ISDOC)

    ISDOC is the Czech standard for electronic invoices and most accounting programs read it, including Pohoda, Money S3, ABRA Flexi, iDoklad and Fakturoid. Pick a period and download a ZIP. Your accountant retypes nothing from a PDF.

The document list and the ISDOC export for a chosen period.

Let us be straight: this is not an ERP

Bookkeeping, payroll and asset registers are not here and will not be. They stay in your own software, where your accountant knows them. We issue the documents and hand them over in a format that software reads.

Issue your first document

VAT and number series take a few minutes to set up. Then you hand your documents to your accountant as ISDOC.

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